How to Share Admin Access on Meta Business Suite

Sharing Meta admin access with other Facebook users is not as difficult as you think. 

However, before you can do that, you must ask yourself one important question: “Do I have a Meta Business Suite Account?"

If your answer is a yes, then, you will need to know the type of account you own. If it is a Business Manager account or a Meta Business Suite account.

Irrespective of what account you have, you need to have administrative access, in order to be able to add other users.

Similarly, if you don't have a Meta Business Suite Account you can create one. Simply ensure that you have a Facebook page. Then, proceed by visiting Meta Business Suite on a desktop at business.facebook.com or download and open the Meta Business Suite app on iOS or Android.

Furthermore, this post will give you an in-depth guide to help you navigate this process.

The Difference Between Meta Business Manager Account and Meta Business Suite

Meta Business Manager is essentially your headquarters for managing multiple business assets. More so, it is designed for businesses or agencies handling multiple accounts, like:

• Facebook pages
• Instagram accounts
• Ad accounts
• Pixels

It keeps everything in one place, allowing you to manage access and permissions for your team or clients securely. However, think of it as a back-office tool: you can assign specific roles, ensuring the right people have access to the right assets without risking sensitive information.

Key Features of Meta Business Manager:

• Firstly, it centralises your business assets for you.
• Secondly, it allows you to manage permissions and user roles.
• Thirdly, it allows you to keep personal and business activities separate.

Meta Business Suite is more like an interactive front desk. It is designed for day-to-day business management, offering a unified dashboard where you can:

• Create and schedule posts for Facebook and Instagram.
• View notifications and messages.
• Track performance insights and engagement.
• Manage ads easily without diving deep into technical settings.

In addition, focuses on streamlining your workflow and improving efficiency by bringing everything you need into one place. Whether you're responding to customer messages, reviewing post-performance, or planning your next marketing campaign, Business Suite has you covered.

Key Features of Meta Business Suite:

• Firstly, Meta Business Suite simplifies content creation and scheduling across your business accounts.
• Secondly, it provides you with engagement and analytics insights.
• Then, it offers easy access to messaging across platforms

Steps to Share Admin Access to Meta Business Suite

1. Access Business Settings 

• To begin with, log in to your Meta Business Suite account.

• Secondly, click on Settings on the left side menu of your dashboard.
• Then, select People and confirm your invitation action. This screen also displays all the users currently added to your account.

2. Add New Users

• To begin adding users, click the Invite People button to assign roles for admin access. 

• Then, Add People.

• Enter the email addresses of the individuals you want to invite.

• Choose if you want this to be a Temporary Access or a Meta Spark Access where the invitee can only access augmented reality (AR) tools that Meta provides.

• If you choose temporary access, you will be required to select the access expiration date for your invitee.

• Once you are done, press Next.

3. Access Level and Assign Roles 

• Go to Access Business Assets and select the area of access you want to give your invitee. For partial access, this could be: Content to manage all the posts and articles on your page; Community Activity if your invitee will only be a moderator; Messages and Calls if they are your customer care unit; Ads if they will be managing advertising on your business page; and Insights if your invitee's role is to grow your business page.

• Next, confirm their level of control; partial or full control. You can toggle this on and off when you scroll down.

• Once you are done, press the Next button.

4. Confirm Roles 

• Up next, review the invitation. Look your choices over and confirm the settings for your invitee.

• Once you are satisfied with your choices, hit Send Invitation to invite the user.

• Voila! You've sent them an invite.

• Your invitee will receive an email prompting them to accept and set up their roles within the Facebook Business Suite account.

5. Partner Collaboration

• If you're working with external agencies, add them as partners. This provides them with the required access while maintaining ownership of your assets.

Why Share Admin Access?

Sharing admin ownership helps businesses achieve the following:

1. Enhance collaboration: Multiple admins can handle different tasks, such as content creation, scheduling, and ad management.
2. It improves security: Therefore, assigning specific roles limits access to sensitive areas, thus reducing risks.
3. To ensure operational continuity: In the absence of one admin, others can step in to ensure uninterrupted management.

Tips for Efficient Admin Access Management

1. Regular Role Reviews: Periodically review and update user roles to align with changing responsibilities.
2. Set Up Two-Factor Authentication (2FA): Also, add an extra layer of security for all admin accounts.
3. Monitor Activity Logs: Track user actions within the Business Suite to maintain accountability.

Wrapping Up 

Finally, sharing admin ownership with other Facebook users ensures a streamlined, secure, and collaborative approach to managing Facebook Pages. Whether you’re a small business or a large corporation, leveraging this feature optimises your social media management strategy. For more insights, check out guides provided by Sprout Social and YouTube tutorials.