How to Connect Multiple Emails in One App

These days, it’s normal to have more than one email account—one for work, another for personal use, and a third for hobbies or side projects if you prefer. However, keeping track of multiple inboxes can get a bit overwhelming. You might find yourself struggling to remember your passwords or even missing important messages just because they’re buried somewhere else.

Moreover, bringing all your emails into one app makes things so much easier. Not only does it put everything in one place, but it also helps you stay organised and on top of your messages. It’s like having one main hub where all your communication comes together. Thus, if you’re ready to simplify your email life, let’s dive into how to get set up.

Why Connect Multiple Emails in One App?

A unified inbox is like having a big mailbox where all your letters go, no matter who they’re from. For example, imagine you have three different friends who send you letters—one for school, one for your hobbies, and one for family stuff. Notwithstanding, you would have to check three different mailboxes to see each letter. 

But with a unified inbox, all the letters come to one big mailbox. Instead of running around to check each one, you can see everything in one place. It saves time and makes it easier to read and reply to everyone.

What is the importance of a unified inbox?

• First, it provides easy access to all email accounts, allowing for seamless switching between inboxes and quick responses. 
• When multiple email accounts come together in one app, the organization becomes more manageable, and you stay in control of your digital communication.
• It also saves you time and energy.

Choosing the Right Email App

Choosing the right app is an essential key to getting the most out of a connected email experience. Furthermore, the best apps make it easy to connect multiple email accounts, giving you a smooth, efficient way to manage everything in one place.

Here’s an overview of each of the email apps you're interested in, focusing on their features and pricing:

1. Spark

• Spark offers a unified inbox which integrates multiple accounts, making it easy to switch and manage emails across devices.
• It has smart email sorting to prioritise messages and collaborative tools. 
• Also, it allows you to delegate tasks, establish deadlines and set automated notifications to track task progress.

Pricing:

• It is free for individuals with basic features.  
• In premium plans, individual users pay around $4.99/per month, while teams can opt for advanced collaboration tools at $7.99/per user/per month.

2. Front

• Front allows team members to work collaboratively on email and manage shared inboxes. 
• Also, it provides a unified inbox, automated workflows, and integrations with other tools (like Slack and Asana). 
• Additionally, you can create custom email rules and analytics to monitor team performance.

Pricing: 

• Front’s plans start at $19/user/month for the Starter plan. 
• Also, premium options, which offer more integrations and customization, are higher-priced.

3. Hover

• It lets users manage email aliases and connect email addresses to other email clients like Gmail or Outlook. 
• However, it doesn’t have a standalone email app or advanced email management features like Spark or Front.

Pricing: 

•  Email plans start at $5/month per mailbox.

4. ClientFlow

•  Support client communication for agencies and freelancers. 
• Also, it includes shared inboxes, approval workflows, task tracking, and automated reminders. Which helps users streamline interactions with clients directly from their inboxes.

Pricing: 

• ClientFlow’s pricing starts at, with advanced plans offering more robust features for larger teams.

5. Mailbird

• Enables users to connect multiple accounts in a unified inbox. 
• It includes integration with productivity apps like Slack and Google Calendar. 
• Also, include customizable layouts and keyboard shortcuts for quick navigation. 
• Additionally, Mailbird offers a range of themes for personal use.

Pricing: 

• Mailbird is available as a one-time purchase starting at $39 or as an annual subscription starting at $1.75/month for more frequent updates and support.

Managing All Your Emails in One Place

Connecting multiple emails isn’t just about adding accounts; managing them efficiently, without lagging is important. Here are ways to keep your inbox organised:

• Set up Folders or Labels: Create folders or labels for each account to easily categorize messages. For instance, school mail, hobby mail etc.
• Use Colour Coding:  Moreover, colours are also another interesting way to differentiate one account from another. Many apps allow colour coding, so you can visually use it to differentiate between accounts.
• Enable Smart Notifications: Some apps, like Spark and Outlook, offer smart notifications, they only bring to your notice essential emails.
• Turn On Filters: Thus, you can set filters to automatically sort incoming emails, reducing the need for manual organization.

Tips for Organising a Unified Inbox

An organized inbox improves productivity. Here are some strategies to make the most of a combined email experience:

• Separate Personal and Professional: For a clear overview, label emails from work accounts differently than those from personal accounts.
• Use Smart Search: Most apps provide search features to find emails across all your accounts. This saves you time when searching for specific messages.
• Prioritise Important Emails: Flag or star important emails, making them easy to access later.
• Archive or Delete Regularly: Periodically, archiving or deleting emails keeps your inbox tidy and improves app performance.

Frequently Asked Questions

1. How do I get all my emails in one place?

To get all your emails in one place do the following:

• Select an app that supports multi-account management. 
• Then, sign in to each account through the app’s “Add Account” option. Many apps, like Gmail or Outlook, allow you to check all emails in one inbox. 
• Customization options, such as colour-coding and labels, make it even easier to manage all messages in a single view.

2. Can I link different types of accounts, like Gmail, Yahoo, and Outlook?

Yes, most email apps support multiple email providers, allowing you to connect different accounts. During the account setup, select the email provider or enter your email address. If the app recognizes the provider, it will handle configuration automatically.

3. Will I get notifications for each email account?

Most apps offer customizable notifications, so you can set specific alert preferences per account. For instance, you may want instant notifications for work emails but none for promotional emails. Adjust notifications in the app’s settings for a more tailored experience.

4. Is it secure to connect multiple accounts in one app?

Reputable apps, like Outlook, Gmail, or Spark, prioritize security. Many offers encryption, two-factor authentication, and frequent security updates. Ensure the app you choose is from a reliable developer and update it regularly for the latest security features.

However, handling several email accounts doesn’t have to feel messy or confusing. By bringing all your emails together in one app, you make things simpler and more organised. However, start by picking an app that works well for you, set it up the way you like, and try out a few tips to keep everything tidy. With all your messages in one place, you will spend less time hunting through emails and have more time to focus on what’s important.